Handshakes or Contracts?

We live in a society where a handshake doesn't have the same effect as it did years ago. Today artist are making their own deals and the promoters are firing back immediately with lawsuits. The goal is to lay out the deal so everyone is on the same page. The more fair a contract is, the more likely everyone will agree to sign it.

In some situations, a "handshake" or verbal agreement is quite acceptable--it's legal, but difficult to enforce. But people who think they don't need contracts must either have a well known reputation if you're the talent-buyer, or you really trust the people you've been working with. But times change and mis-communications happen, and a contract protects both parties. Of course, the more money is involved, the more the need for a contract. "If you handle performances like a hobby, then you don't need a contract, but if you want to treat them like a business then is has to be handled accordingly. If you're haven't used contracts before, it can be intimidating to ask someone to sign it, but the other party will actually respect your professionalism by doing so, and the worst that can happen is they won't.

There is no perfect contract for any situation, and there are too many clauses for me to post. A common practice is to make a brief standard contract, and attach a rider for specific situations. Here's some important considerations:


Date, time, compensation, and signature by BOTH parties.
In some cases, this is all you need!

Definition of performance.
Both parties should know what is expected for a "performance." Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance (1-3 sentences is fine).

Location, date and time.
This seems like a no-brainer, but we've heard horror stories about performers showing up on the wrong day, two performers booked for the same time, enough said. Length of performance can be described here or in the definition.

Compensation.
It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to who, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, it should be in the contract. If payment is based on percent of door, both parties should have the right to be present in the box office and access to box office records or gross receipts.

Recording, reproduction, transmission, photography.
This is usually the artist's right to grant specific permission, but press and publicity is a good thing. Flexibility is key. It is common for the Buyer to have the right to use the Performer's name and likeness in advertisements and promotion, so its good to make sure the Buyer has appropriate promo materials.

Right to sell merchandise on premises.
For smaller venues and engagements, this right is usually the performer's, because its a large part of the performer's compensation. But for larger venues, they may have specific terms for merchandise, but they may also have their own people to sell it.

Meals, transportation, lodging.
This completely depends on the performance type and gig type. Corporate and College gigs usually cover most everything, and public venue gigs and benefits are a little less gratuitous. Guest lists, passes, dressing rooms, and other hospitalities vary.

Sound and production.
It should be clarified who provides sound and how. It's too often that a performance is ruined by improper sound production, so its good to allow the performer to designate a representative to control sound equipment.

Permits, licenses, and taxes.
It is customary for these to be covered by the Buyer.

Acts of God.
These events, such as weather or illness are intended to protect both parties.

Cancellation.
There are a number of ways this is handled, and again, it depends on the gig. Usually if there is enough notice, neither party is penalized. But again, it helps to be clear.

Royalties and licensing.
Responsibility for this clause usually goes to the party with deeper pockets. A small performer is probably not going to get sued, but a performer with 6-7 CDs and plenty of merchandise sales will. A venue or large promoter on the other hand is an easy target for a lawsuit. But its smart for performers to either have permission or the necessary licenses when performing copyrighted material.

Specific requirements/restrictions for performer.
Eating, attire, language. Depending on the gig, there may be certain requirements of the Performer or the Buyer depending on the gig, such as thanking a sponsor, announcing the performer, attire or language at corporate or private gigs, etc., etc.

Agent terms.
Often the agent is the Seller, and the agent may draw a separate contract with the performer. Or the contract is between the Performer and the Buyer, and in that case, the agent's compensation should be clarified in this contract, along with any obligations of the agent.

Insurance & Security.
Personal liability insurance and property insurance are usually the responsibility of the Buyer. Although not often in the contract, the performer should insure their own equipment.


Don't forget to come out and experience "I do Music" for yourself on the 1ST THURSDAY OF EVERY MONTH!




If You Enjoyed This Article Click Here to Subscribe


I dO Music!
"Empowering Musicians Worldwide"